Ministry of Forests, Lands and Natural Resource Operations User Access Policy

For All Users

The Ministry of Forests, Lands and Natural Resource Operations (FLNRO) applies the following policy for processing access requests to the RESULTS application through the FLNRO's online access request service.  This service is part of the FLNRO's commitment to maintain application security and monitor data quality within RESULTS.

User ID

IDIR and Business BCeID accounts must be in place before RESULTS access can be requested.  IDIR accounts are requested through the Systems Access Approver of the organizational unit (BCTS, district, regional, and headquarters MFR office) for whom the employee or contractor processes RESULTS data.  For Business BCeID, please see issuance of Business BCeID accounts.

Non-transferable

RESULTS access is non-transferable.  Each user must operate under a unique IDIR or Business BCeID account.  Users who share userids to process RESULTS data will have their IDIR or Business BCeID accounts removed from the RESULTS application. Requests for access to RESULTS cannot be made on behalf of someone; the applicant must be logged on and submit the request using his/her own ID.

Authorization

Users must be authorized by the appropriate organization official prior to being granted access to RESULTS.  The organization official will be held partly accountable for the activity of users who are authorized access to the RESULTS application.

IDIR users who request authorization for access levels that are not "Approval" or "Preview", must be authorized by Operations Managers in charge of the organizational units (district FLNRO or BCTS offices).

IDIR users who request "Approval" and "Preview" access must be authorized by District Managers in charge of the district FLNRO offices.

Business BCeID users must be authorized by their Client Signatories (e.g., Woodlot owners, CEO, President, Operations Managers) who are authorized by the company to commit the company to legal reforestation obligations.

Users preparing submissions for government-funded projects that span multiple districts or BCTS units, must be authorised by Operations Managers in charge of each of the organizational units (district FLNRO or BCTS offices).  Before applying for RESULTS access, applicants should contact the RESULTS Coordinators of each district to determine the names and email addresses of the Operations Managers in charge of authorising RESULTS access in each of those organizational units (generally the Operations Managers in charge of the departments in which the RESULTS Coordinators serve).  RESULTS access is requested separately for each organizational unit.

Expiration Date

RESULTS_ViewOnly access will have an expiration date of "Never", and has no training requirements. All other levels of access will expire as follows:

If the applicant has completed appropriate RESULTS Training access will be set to expire TWO YEARS from the date that it is assigned.

If the applicant has not completed the appropriate RESULTS Training access will be assigned for 6 months. Once the applicable training modules have been completed, notify RESULTSAccess@gov.bc.ca and the Expiration date will be set to expire 2 years from that date.

If the applicant is working under contract with the Ministry access will be assigned for the duration of the contract.

Renewal

When RESULTS access expires, the re-application process will include an automated Skill Testing Procedure (On-Line Questionnaire) to ensure that all users maintain current and up-to-date knowledge of how to effectively use RESULTS. The RESULTS application has continuous system upgrades due to new and emerging legislation, so we need to ensure users are proficient and competent - this ensures data integrity is maintained over time.

Termination

RESULTS access can be terminated at any time by sending an email notification to the access grantor requesting that access be removed.

User Training

RESULTS users must complete RESULTS training.   On January 1, 2008, applicants will be granted access to RESULTS after completion of RESULTS training or by demonstrating competency through on-line testing.

The particular modules that each user must complete depends on their specific job function.   For example, users with Update or Declaration access may or may not submit stocking standards.   If they do, then they should complete the Stocking Standards module.   Each user should read the descriptions of the training modules to determine which ones cover topic areas in the users’ job functions with respect to RESULTS usage.

RESULTS training programs are subject to revision.   Applicants who request access during periods where training is not scheduled, should contact RESULTSAccess@gov.bc.ca for information on the FLNRO's procedures for demonstrating competency prior to being granted access.

Recommendations

User Audits

The ministry monitors user activity.  Users who do not process RESULTS data in accordance with legislated requirements and RESULTS submission procedures are subject to having their access revoked, and in some cases, regulatory penalties may be applied against the companies on whose behalf the submissions are made.

Confidentiality Agreements

Contractors and licensee users who process RESULTS data through IDIR accounts are required to complete confidentiality agreements.  User activity is subject to monitoring by the FLNRO for compliance with the terms of the confidentiality agreements.